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Secretary III

Apply now Job no: 505570
Work type: Full Time Hourly
Location: Anderson, IN
Categories: Office/Clerical

General Description of Position: This position provides coordination and comprehensive support for the dean and assigned schools including planning, maintaining and evaluating the overall operations and administrative functions of the School(s). Diplomatic and professional public relations are vital and central elements of this position.
Major Responsibilities 

Demonstrate a strong customer service and/or student advocacy through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support student success.

Order Textbooks

Create Courses

Build Courses

Verify Courses/Course Build

Add Fees/Attributes to Classes

Cancel Courses

Notify Students

Enter Faculty into Banner

Maintain Faculty Credentialing and Faculty Records

Prepare Student Orientation Packets

Assists with new student communication and new student orientation as needed

Maintains appropriate level of supplies/equipment for nursing use in the Clinical Education Center as well as insuring integrity of mannequins and teaching areas in the CEC.

Prepare for and organize Clinical Education Center tours (for high school students, hospital personnel, air flight, etc.) both set up, tear down, and providing program information

Become Proficient with Vendor Software (ATI, Xerox, CastleBranch) used in Nursing.

Maintain Nursing Student Files

Prepare Purchase Requisitions

Prepare Cost Analysis Report

Enter TOA Information SOATEST

Process/Send forms to Registrar’s Office

Maintain Faculty End of Semester Gradebook and Attendance Records

Create Adjunct Faculty Contracts with support of database

Create Full Time Faculty Overload Contracts with support of database

Assist with Call Center for peak periods of enrollment

Assist with outbound calls to remind students of events, such as face-to-face new student orientation, and possibly some enrollment calls

Prepare various reports and spreadsheets as required

Assist with collection and maintenance of materials relating to admissions, student program progression and accreditation compliance as may be required

Attends campus advisory committee, campus nursing faculty, and student advisory meetings; records, transcribes and distributes minutes as appropriate

The statements contained herein describe the responsibility and essential functions of this position, but should not be considered to be all-inclusive listing of work requirements.
Individuals may perform other duties as assigned including work in other areas to cover absences or relief to equalize peak work periods or otherwise balance the workload.

Minimum Qualifications 

High school Diploma or GED

Experienced in filing, telephone etiquette, microcomputer skills with a moderate to advanced level of knowledge of Microsoft Excel and Microsoft Word.

Strong interpersonal communication skills

Excellent communication skills including spelling and grammar

Able to process information quickly and accurately in light of known priorities

Patience, diplomacy and confidentiality

Excellent organizational skills

Ability to work efficiently and effectively as a team member in a multi-tasking environment under potentially stressful conditions

Ability to process verbal and numeric information accurately and quickly

Ability to handle difficult situations to reach positive solutions

Ability to work independently and on own initiative

Preferred Qualifications:

Associate degree or one (1) year college technical certificate.

A working knowledge of routine general office operating procedures.

Other Requirements:  
Work Hours:  
Hiring Range:  
Team Ivy Referral:  
Special Instructions to Applicants: Anyone interested in applying must submit a resume, letter of interest, and (3) professional references via this website by  Monday June 24, 2019, to ensure consideration.  


Advertised: US Eastern Daylight Time
Applications close:

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