Office Coordinator, Development
Job no: 506685
Work type: Full Time Hourly
Location: Lafayette, IN
|General Description of Position:
|The Office Coordinator is responsible for the integrity of the data that supports regional fundraising (Raiser's Edge); the compliance of the Development Office with Foundation and College financial and administrative policies and procedures; the administration of certain Foundation-based programs; and the logistics of events and activities related to donor cultivation, donor recognition, stewardship of gifts, and alumni affairs.
The Office Coordinator also performs the financial accounting for the department, assists in designing and implementing acquisition, cultivation and stewardship programs (involves direct interaction with key donors), may be the primary contact for certain prospects and donors and may secure gifts, oversee the Foundation's role in scholarship administration,hires and supervises an intern and work-study student, and provides data and analysis for fundraising budget. Also serves as assistant to the Executive Director of Resource Development.
Position reports to: Executive Director of Resource Development
||Maintain data about prospects, alumni, and donors in Raiser's Edge.
Maintain data and information in Raiser's Edge about the activities of the Executive Director and Development Director.
Perform mailings and other communications related to annual and internal fundraising campaigns. Maintain data and information in Raiser's Edge about development events.
Process gifts, pledges, payroll deductions and related communication to donors.
Process requests for payments from the Foundation.
Perform reconciliations necessary to track the regional Foundation budget and the Development Office college budget and provides data and analysis to prepare the budget.
Create monthly reports of financial, cultivation, and other development activity.
Respond to ad hoc requests for information in Raiser's Edge and Fundware.
Administer Arts in Education and other Foundation-based programs.
Organize the resources necessary to produce development events, including the assistance of other college departments, venue, program, invitations, name tags, catering, technology, and day-of-event tasks.
Make travel arrangements, prepare travel requests and travel reimbursement and other expense reimbursement requests for development staff. Process incoming/outgoing mail. Hire and supervise intern or work-study student.Serve as back-up to Chancellor's Office Assistant/Receptionist.
Receive calls for the Development Office and assist callers with necessary information.
Maintain inventories and order office supplies. Use Outlook and Microsoft Office to manage appointments, prepare letters, emails, and other communications and activities.
Respond to requests from Executive Director to schedule meetings, respond to emails, prepare meeting materials, and other supporting activities.
Performs all of the functions required of the development office for scholarship administration.
Initiates stewardship and cultivation contact with donors with whom a relationship has been formed. May be the primary contact with certain donors and prospects. Assists with Alumni Association. Recommends and designs new stewardship opportunities and vehicles.
Performs analysis of data to recommend next steps for cultivation and stewardship (e.g. identifying donors who meet specific follow up.)
Other duties as assigned.
||Associates degree in related field and three years work experience required. Must be able to handle confidential information with discretion and maturity. Must have ability to communicate effectively orally and in writing, in person, and by telephone
||Bachelor's degree in related field preferred.
Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.
|Team Ivy Referral:
|Special Instructions to Applicants:
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