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Executive Director, Sponsored Programs & Grants Compliance

Apply now Job no: 507620
Work type: Full Time Administrative
Location: Systems Office - Indianapolis, IN
Categories: Administrative/Professional, Business/Accounting/Finance, Executive/Director/Management

General Description of Position: Under the direction of the Controller & Assistant Vice President for Finance, the Executive Director of Sponsored Programs and Grants Compliance is responsible for statewide leadership of grants administration, including accounting, budgeting, and compliance for grants and contracts awarded to the College. Pre-award functions, including budget review, proposal review, and proposal submission. Post-award responsibilities include fiscal monitoring, project management, and ensuring compliance with College and grantor policies. In collaboration with grant project directors and campus finance designees, this position is responsible for developing and implementing best practices to facilitate the successful implementation and conclusion of grant initiatives.
Major Responsibilities:

Develops College-wide policies and procedures related to grants management and sponsored programs, including updates to the College's Financial Management Manual and Banner Research module training guide.

Develops and implements procedures and processes necessary to ensure compliance with all grantor requirements, including fiscal management, fiscal and programmatic reporting, and record retention.

Provides financial review of upcoming proposal submissions and awarded grants and contracts, including review of budgets and budget justifications for compliance with grantor and College policies.

Review grant award notifications and as needed, negotiate terms of award agreements with granting agencies.

Develop and execute grant compliance monitoring, including site visits, financial analysis and meetings with project directors and campus finance designees.

Proactively interpret and assess individual grant program gaps, including providing technical assistance and facilitating connection to other departments, such as Information Technology, Business Intelligence, Human Resources, and others as necessary.

Conduct subrecipient risk assessments, monitor subrecipient compliance and assist in drafting MOUs.

Develop and deliver training to grant project directors and campus finance designees as it relates to grant administration, compliance, and organizational policies

Interprets terms of agreements and agency regulations and policies and advises management of associated problems.

Directs the creation and control of new funds and the maintenance of their individual files for continually changing programs and entry of all required attribute data for account consistency for all Sponsored Program grants and contract projects. This includes budget entry, invoicing, database maintenance, and journal entries for cash advances, receivables, or adjustments.

Develop operational procedures and prepare required fiscal reporting in the required timeframe for federal, state and local governmental funded grants and contracts and the collection of revenues due as reimbursement. This includes the monthly report of Federal Cash Management through the Department of Education G-5 system, the Payment Management System (PMS), and reporting grant and contract activity to the State Board of Trustees.

Monitor grant and contract funds to determine overdraft and other error conditions to inform the appropriate campus management. Assist with the administrative problems with funding agencies or inquiries by project directors, business directors, or other campus personnel.

Coordinates closing of the College financial records annually for all Grant and Sponsored Program accounts, including preparation of required journal entries and preparation of financial statements for Sponsored Program Funds.

Assists external audit agencies in their audit examinations by providing and/or contacting the appropriate College personnel to provide requested data.

Monitor and provides direction for the accounting of gifts receipted into the College’s gift funds.

Prepares training materials and coordinates training for project directors, campus grants finance designees, Executive Directors of Finance and others.

Other duties logically associated with the position may be assigned.

SUPERVISION RECEIVED: Controller & Assistant Vice President for Finance
SUPERVISION GIVEN: Grants Compliance Managers (2), Sponsored Programs Specialists (2), and Part-time Accountant (1) 

Minimum Qualifications:

Bachelor’s Degree in Business Administration, Finance, Accounting, or a related field required.

Five or more years of experience in accounting, grants and budgeting is required.

Ability to work effectively with internal and external constituents of program administration is necessary.

Excellent communication (verbal & written), planning, problem-solving, organizational, project management and customer service.

Ability to interpret sponsor guidelines and regulations, including a detailed understanding of Uniform Guidance (2 CFR § 200)

The ability to analyze, interpret and implement College policy and procedures.

Must consistently exercise independent judgement and discretion in matters of significance.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Preferred Qualifications:


Other Requirements:


Work Hours:  
Hiring Range: $80,000 - $90,000 annually
Team Ivy Referral: NA
Special Instructions to Applicants:  


Advertised: US Eastern Standard Time
Applications close: US Eastern Standard Time

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