Ensure accurate recording of all cash receipts received by and processed through the Foundation.
Balance quarterly financial records with contribution records in the Foundation's contribution system.
Assist with monthly closing process, ensuring timely reconciliations and recording of journal entries, which primarily relate to investment activity.
Assist with accounts payable requests from campuses to be processed. Ensure Requests for Payment are reviewed for accuracy, correct account and budget categorization, and availability of funds. Resolve errors and inconsistencies with systems office and campus staff. Oversee necessary approvals and signatures and timely transmittal to vendors.
Serve as liaison for statewide scholarship database system. Establish new accounts and assist development staff with account management by active interaction with campus staff, ensuring accounts are annually budgeted, expended timely and account balances are accurate.
Assist in necessary preparations to facilitate the annual external audit. Prepare information for IRS and state reporting as necessary.
Lead the utilization and understanding of the existing accounting system, ensuring the accurate and timely recording of data. Monitor user access levels to make sure proper security controls are in place.
Assist in the preparation and management accounting and budgeting process for College Development and Foundation budget.
Properly distinguish use of College funds versus use of Foundation funds for certain expenditures.
Coordinate with campus staff the accurate, efficient processing of income and expense transmittals.
Review expense and income transmittals for accuracy and compliance with guidelines.
Provide operational training as needed for campus financial staff.
Orient new staff in fiscal operations of Ivy Tech Foundation.
Perform billing as needed.
Work with technical staff to troubleshoot system issues related to processes and reports.
Perform routine account maintenance and analysis.
Cross-train on accounts payable and receivables functions.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
SUPERVISION RECEIVED: Executive Director of Finance and Administration.
SUPERVISION GIVEN: None