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Financial Aid Systems Specialist

Apply now Job no: 510197
Work type: Full Time Administrative
Location: Systems Office - Indianapolis, IN
Categories: Administrative/Professional

General Description of Position:

Under the direction of the Financial Aid Systems Administrator, this position is responsible for providing operational and technical support to end users of all financial aid system modules. Position duties include monitoring routine system operations, coordinating the implementation of new functionality including testing, preparation of ad hoc reports, and development of process documentation. The Financial Aid Systems Specialist must maintain an in-depth knowledge of all financial aid systems modules.

Major Responsibilities:

Monitor and respond to all financial aid help desk tickets submitted by statewide financial aid staff.

Recommend and develop knowledge base information to be used by call center staff.

Assist in the maintenance of the Banner financial aid modules and all 3rd party interfaces ensuring that the institution follows federal, state, and institutional requirements.

Assist with system enhancement request including information gathering and implementation of technical solutions.

Monitor defects and solutions postings at the Ellucian website. Work with Information Technology and Banner action line to resolve problems. Serve as a liaison to Ellucian to report and resolve financial aid defects/problems.

Recommend, develop and monitor reports to ensure internal control and to maintain system integrity. Troubleshoot operational issues to assist with the appropriate plan for resolution.

Develop reports necessary for annual financial aid federal, state and institutional data submissions. Work with Information Technology and Business Intelligence to coordinate development of ad-hoc reports.

Monitor and work associated reports to ensure monthly/annual reconciliation of Pell, Direct Loans and Federal Work Study. Work with Business Affairs to ensure CHE, Pell and Direct Loan remain reconciled.

Assist in the collection and verification of financial aid data for federal, state and institutional reporting in support of the College’s enrollment goals and financial aid compliance.

Assist in the development and delivery of end-user training material and procedure documentation for financial aid system modules.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED: Financial Aid Systems Administrator

Minimum Qualifications:

Bachelor’s degree required.

Two or more years of work experience with relevance to the job responsibilities described.

Strong analytical, planning, organization, interpersonal and oral and written communication skills also required.

Must be detail oriented and possess intermediate to advanced knowledge with Microsoft Office applications.

Must remain in good standing with the Department of Educations.

Must not be in default on an education loan or in overpayment of a federal grant or loan.

Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued.

Preferred Qualifications:

Experience in a financial aid or higher education setting and delivering end user training is highly desirable.

Experience with Ellucian’s Banner systems.

Other Requirements:


Work Hours:


Hiring Range:

$65,000 - $70,000

Team Ivy Referral:


Special Instructions to Applicants:




Advertised: US Eastern Daylight Time
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