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Administrative Assistant

Apply now Job no: 511506
Work type: Full Time Hourly
Location: Indianapolis, IN, Indianapolis - Lawrence, IN, Madison, IN
Categories: Office/Clerical

General Description of Position:

Serves as Administrative Assistant to the Site Manager of the correctional facility education program located at the Indiana Women's Prison. Serves as a receptionist in Ivy Tech’s office in the corrections facility and handles essential reports, memos, and other information pertinent to the education program as it relates to students. 

Major Responsibilities: Maintain respect at all times for confidential information.
• Perform required duties such as answering the telephone; expediting questions and requests in a courteous, tactful, prompt, and correct manner; greeting visitors.
• Type correspondence for the Site Manager of the Correction Facility Education Program.
• Type, maintain, and distribute accurate memos as directed.
• Effectively operates various office equipment.
• Prepare and maintain OIS files (student information, conduct reports, count letters) for the Site Manager of the Correction Facility Education Program.
• Prepares the monthly data reports and accompanying materials as required by the state (DWD policy 2011-08).
• Process incoming mail and distribution to staff.
• Assist in maintaining faculty application files, resignations, etc.
• Assist in maintaining the general office filing system – keep a daily log book (faculty issues, emergency counts, classes canceled, etc.).
• Complete reports in a timely manner as required by state and federal agencies along with those from accrediting bodies (DWD Policy 2011-08.
• Process DOC referrals to place students in education (ABE, Vocational, and College)
• Proctor all testing for offender students
• Scan TABE tests and Practice GED tests.
• Create passes or special count letters as directed by the Site Manager.
• Maintain Inters program through data input documentation, attendance, etc. If IDOC changes this program the new program will be followed.
• Change class rosters and time cuts as directed by the Site Manager.
• Maintains current inventory of supplies and informs Site Manager when items need to be purchased.
• Complete required DOC training, CBTS, and annual training as required by the facility.
• Provide training for offender education clerks, if allowed by the facility.
• Document work hours and apprenticeship information for offender clerks.
Minimum Qualifications:

High School Diploma or equivalent; Experience with computer software applications; Willingness to learn

Preferred Qualifications:

Associate's degree

Work Hours/Pay/Benefits:

Monday - Friday. This is a full-time hourly position located at the Indiana Women's Prison. Pay range of $17 - $19.50 per hour depending on qualifications. Full range of benefit offerings. Learn more here


Team Ivy Referral:



At Ivy Tech we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.



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