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Human Resources Coor

Apply now Job no: 506607
Work type: Full Time Hourly
Location: South Bend/Elkhart, IN
Categories: Human Resources

General Description of Position:
Under the direct supervision of the Director of Human Resources and/or designee, the incumbent will provide general assistance to the Human Resources Department, including the Executive Director of Human Resources and the Director of Diversity, Equity, and Belonging.
Major Responsibilities:

Posts open positions, update current positions, and process letters as needed in the recruitment program.

Utilizes the college’s HireRight on-line system to process criminal conviction and employment verification background checks. Utilize Indiana and National sexual offender registries to check for new hires. And process E-Verify forms.

Prepares offer letters for new employees, complete the employment process and establish personnel files.

Assists all new-hires in completing the employment process, verifying documents and maintaining materials needed.

Enters all new-hire data in Banner HR including general person, biographical, employment record, faculty rank, education, required benefits, and web services, enter related changes as needed.

Prepares correspondences for annual salary increase letters, and equity/other salary adjustments.

Provides verifications of employment from phone, written, and employee requests and maintain verifications file.

Maintains faculty credentialing records on file. Contact supervisors for missing original transcripts for part-time staff and Workforce Alignment adjunct faculty.

Maintains all employee files and file personnel-related documents including employment documents, performance appraisals, contracts, correspondence, professional development, etc. Maintain other employee records as necessary.

Assists with event planning such as community health fair, employee recognition luncheon, and open enrollment meetings.

Assists with employee benefits, confirmation and entering data into Banner.

Purges employee files to maintain current and previous year files in office.
Process non-employee personnel forms for dual credit entry.

Assist and input adjunct faculty agreements, part-time and work-study appointments employment data into the Banner system.

Orders and maintain office supplies.

Demonstrates confidentiality and trustworthiness at all times.

Organizes and maintain an accurate, detailed filing system.

Provides general office support, including answering the telephone.

Responds to unemployment claims.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

Minimum Qualifications: Associate degree in related field required.
Two years related work experience in Human Resources or equivalent required.
Computer experience required.
Must have excellent communication and organizational skills
Must maintain confidential information.
Demonstrates strong customer service through a positive attitude of approachability, adaptability, strong problem-solving and desire to identify and support employee/student success.
Engages in behaviors that create an inclusive environment in which all people are valued, respected, and supported.
Goes beyond the easiest or surface answer for a customer, and get to the root cause of the problem, question or issue to solve it as quickly and professionally as possible.
Preferred Qualifications: Experience with database programs
Banner experience
Other Requirements:

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Position requires sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of the College students and employees.

Work Hours: Monday- Friday
Hiring Range: $36,000
Additional Information:

Due to the COVID-19 pandemic, the campus is operating 100% on-line. As we continue to provide full services to faculty, staff, students, and community, we will actively continue our recruitment efforts for this position. As the interview committee reviews applications and selects candidates to be interviewed, we will invite chosen applicants to a video interview, utilizing Zoom technology.

Special Instructions to Applicants:

Attach a cover letter, resume, and 3 references (names, address, phone number).

Copies of transcripts may be required at time of interview.  Original hard copies of transcripts will be required at time of hire.


Advertised: US Eastern Daylight Time
Applications close:

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