|General Description of Position:
Provides administrative support to an academic teaching department by providing reception services, scheduling appointments, meetings, and travel, filing, researching files and records, and preparing and proofreading correspondence, reports, and other documents as requested.
||• Assists faculty by answering questions and providing information, locating desired information and course materials, typing, collating, or otherwise assisting in test preparation, preparing and/or proofreading manuscripts, correspondence, and other material, obtaining desk copies of textbooks, making travel arrangements, and preparing expense reports.
• Assists students by determining who can best provide information needed by the student, providing basic and initial assistance to students with questions about classes, registration, permissions, etc. using established guidelines (information in course catalogs, departmental and college documents, and established policies and procedures), and assigning advisors.
• Supports the work of the department by purchasing equipment and supplies for clinical labs and classrooms at the Lawrenceburg and Batesville campuses, maintaining an inventory of office supplies, and utilizing the appropriate process to pay for goods or services purchased by the department.
• Helps to organize and conduct departmental events, as directed, by securing space, equipment, food, preparing invitations, announcements, agendas, brochures, and packets, purchasing awards, making travel arrangements and reservations, and assisting with the event as it occurs.
• May assist with the collection of credentials and other required material during searches and/or collect scholarship applications and admission applications to competitive and selective admission programs.
• Supports the administrative business functions of the department by obtaining and processing textbook adoptions, creating brochures and newsletters, organizing the faculty evaluation process, maintaining and updating the departmental handouts and information sheets, preparing personnel action forms and position authorizations as directed, verifying and processing student records, scheduling the use of classrooms, department facilities, or meeting rooms, and maintaining the security of classrooms, labs, equipment, and records.
• Remains competent and current by attending professional development courses, software training classes, and courses and/or training sessions as directed by the program chair or required by the College.
• Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
• Supports the department by performing all other duties as assigned by the department head.
Associate degree preferred. Keyboarding, filing, and other general clerical skills required. Word processing, Windows 98, Office 98 and 2000, and desktop publishing and spreadsheet skills desired: Requires working knowledge of office business machines. Must have excellent oral and written communication skills. Must have excellent organizational skills. Experience in secretarial work on an administrative level and/or comparable business education. Supervisory experience preferred.