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Chancellor's Executive Assistant

Apply now Job no: 507067
Work type: Full Time Administrative
Location: Evansville, IN
Categories: Administrative/Professional, Office/Clerical, Other

General Description of Position:

Provides administrative assistance and professional level support to the Chancellor’s Office.

Major Responsibilities:

• Serves as first point of contact in the Chancellor’s Suite and filters traffic.
• Maintain Chancellor’s calendar for the Evansville Campus.
• Serves as Regional Board of Trustees liaison. Prepare agendas, transcribe minutes of meetings, coordinate events, maintain contact information, and actively communicate with group.
• Mailings and scanning documents for permanent records.
• Organizes special events.
• Maintains departmental budgets, orders supplies, processes reimbursements, and maintains files.
• Coordinates regional speaking ops for reporting to System’s Office.
• Schedules and oversees use of Hilliard Lyons Board Room.
• Assist Marketing and other departments on projects that need to come from the Chancellor’s Office.
• Supports Grants Process.
• Coordinates campus wide engagement with community stakeholders
• Establishes and maintain campus traditions to build sense of community
• Supports CCEC Executive Director schedule and events

Handles details of highly confidential and critical information and must function efficiently and effectively in a fast-paced professional environment. Independently manages multiple tasks and projects with competing priorities and deadlines; screens and prioritizes communications from external and internal sources; organizes and maintains administrative processes. Maintains a professional work environment and serves as principle contact with college and external constituents from local, state and national agencies, councils, and other organizations. Completes assigned special projects and tasks with minimal supervision.

The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may also be assigned.

Minimum Qualifications:

Associate degree in Administrative Office Technology or related field. Minimum three years of administrative experience.

Preferred Qualifications:

Bachelor’s degree.  Office management and supervisory experience preferred. Microsoft certifications a plus. Five to seven years of administrative experience in higher education or related field.

Other Requirements:


Work Hours:


Hiring Range:


Team Ivy Referral:


Special Instructions to Applicants:




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