Manages internal and external contacts for Executive Vice President, Senior Vice President and Vice Presidents, proactively understanding preferences for scheduling, priority contacts and keeping track of periodic communication needed for priority contacts.
Schedules a high volume of appointments and meetings, accurately maintaining all appointment books and calendars. Duties include research, agenda preparation and content development.
Coordinates on and off-campus meetings to include appropriate room accommodations, guest parking, catered luncheons and refreshments, and audio/visual equipment as needed.
Screens and distributes mail for business affairs as required.
Schedules and coordinates college travel and associated arrangements, maintaining appropriate documentation.
Supports other positions within business affairs as assigned.
Develops and maintains a system that alerts upcoming deadlines on incoming requests or events.
Oversees daily operation of business affairs including greeting and directing guests; maintaining calendars and scheduling meetings and appointments; and screening calls and visitors.
Responsible for routine department communication, including preparing and responding to emails, electronic and written correspondence and calls.
Maintains accurate electronic and hard copy department files.
Prepares presentations for internal and external groups and ensures production of professional quality reports and handouts.
Performs first level research, including preparation of report summaries, and gathers information to assist in preparation of reports and presentations.
Takes and distributes meeting minutes/notes.
Complete special projects as assigned.
This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.
Supervision Received: Senior Vice President and Chief Financial Officer
Supervision Given: Student work-study support and interns as determined