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Instructional Secretary - Part time

Apply now Job no: 508684
Work type: Part Time Hourly
Location: Kokomo, IN
Categories: Office/Clerical

General Description of Position:

Provide support for the School Office. Serve as School of Advanced Manufacturing, Engineering and Applied Sciences/Apprenticeship receptionist/first contact for School Office. Work independently to perform routine secretarial duties for School Dean, Program Chairs, Full-time Faculty, and Adjunct Faculty. This position is highly responsible for sensitive and very confidential matters. In addition, this position requires good interpersonal and communication skills.

Major Responsibilities:

• Provides secretarial support for the faculty of designated programs or divisions by processing written curriculum materials such as course schedules, course outlines, course syllabi, exams, handouts, reports, and other typing.

• Meets students and the public on behalf of the faculty, in person, via the telephone, or through written correspondence. This may include scheduling students for testing, making appointments, dispersing program information, and other necessary communication.

• Files and maintains student records for designated programs.

• Files and maintains program information, such as program record books, accreditation reports, annual reports and advisory committee minutes.

• Prepares payroll forms, substitute pay and absence forms, travel logs, posted office hours, and other such materials for the faculty of designated programs.

• Sorts and distributes mail for designated faculty. Processes faculty documents, and advisory committee correspondence as they are revised and/or needed.

• Assist in the development, and maintenance of all schools' printed materials. Materials include, but are not limited to: semester schedules, regional catalog, and program brochures.

• Make travel arrangements including flight, overnight accommodations, and rental car reservations, complete travel requests, as well as vouchers for travel reimbursement.

• Maintain school office records and update when changes are needed.

• Verify purchase requisitions against monthly budget reports for accuracy, and develop financial reports as directed by the School Dean. Assist in the management and tracking of the school's budget.

• Assist in maintaining master calendar for the school employees. Assist in the coordination of scheduling of school meetings.

• Maintain record of professional development. Work with other areas of the college in support of college goals.

• Conduct all activities with an appreciation and respect for diversity of people, styles, and views. Promote same as an integral part of one's work.

• Perform other duties as deemed appropriate by School Dean.

Minimum Qualifications:

Associate degree preferred and relevant work experience or specialized training. Advanced computer experience in word processing, database management and spreadsheet applications required.

Preferred Qualifications:  
Other Requirements:

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.

Official college transcripts required upon hiring.

Work Hours: Afternoon/Evening hours
Hiring Range:  
Team Ivy Referral:  
Special Instructions to Applicants:  


Advertised: US Eastern Daylight Time
Applications close: US Eastern Daylight Time

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